HR Software with AI Assistant

1. System Architecture

• Modular platform : each feature (personnel management, payroll, recruiting, AI, reporting) is independent but interconnected.

• Cloud-based and scalable : available via browser and mobile app, with a multi-tenant architecture.

• REST API & Webhooks : ensure integration with payroll systems, ATS, ERP, CRM, and job posting portals.

• Relational database (SQL + NoSQL hybrid) : optimized for employee records, contracts, and document archives.

• AI Engine : NLP and ML models dedicated to recruiting, CV analysis, and people analytics.

2. Personnel Management

• Centralized records : personal data, contracts, salaries, qualifications and benefits.

• Attendance and absence management : digital timekeeping, vacations, leave, sick leave with approval workflow.

• Payroll & Compensation : automatic calculation of salaries, overtime, bonuses, severance pay, contributions, and integration with payroll software.

• Document management : digital archive of contracts, pay slips and certifications with electronic signature.

• Performance management : periodic evaluations, objective management (OKR/KPI), 360° feedback.

• Learning & Development : tracking internal training, e-learning, and growth plans.

3. Recruiting & Onboarding

• Integrated Applicant Tracking System (ATS) : multi-channel job posting (LinkedIn, Indeed, industry portals).

• AI-driven screening : automatic analysis of CVs, candidate ranking, and matching with the requirements of the job description.

• Video-interview AI : Linguistic and behavioral assessment during virtual interviews.

• Digital onboarding : automated checklists, document signing, tool assignment, and initial training.

4. AI Assistant

• HR Chatbot : real-time support for employees (vacation requests, company policies, administrative requests).

• Smart Recruiting : Suggestions on the most suitable candidates, predictive analysis of hiring times.

• People Analytics : automatic detection of patterns in retention, productivity, and turnover.

• Anomaly detection : identifying anomalies in pay slips, overtime, and performance.

• HR Forecasting : Predictive analysis of future personnel needs and talent attrition risk.

5. Security and Compliance

• AES-256 encryption for sensitive data and TLS 1.3 for transmissions.

• Strong authentication : Single Sign-On (SSO), MFA, role management, and granular permissions.

• GDPR compliant : consent management, right to be forgotten, complete audit log.

• Data residency : option to choose the data center to comply with local regulations.

6. Dashboard & Reporting

• Customizable HR dashboards : attendance, labor costs, selection trends, performance analysis.

• Dynamic reports : filterable by department, role, seniority, HR KPIs.

• Advanced exports : Excel, CSV, PDF, API to BI (e.g. Power BI, Tableau).

• Predictive alerts : notifications about contract expirations, missing certifications, and turnover spikes.

The software is provided on a USB flash drive or installed on a server machine, which is then sent directly to the client.