Accounting Management Software with AI Automation

1. System Architecture

• Modular structure : the software is organized into independent but interconnected modules (general accounting, invoicing, AI analysis, banking management, reporting).

• Cloud-native : accessible from any device via web app or mobile application.

• RESTful API : allows integration with ERP, CRM, e-commerce, marketplace and third-party software systems.

• Relational database (SQL) optimized for managing massive amounts of accounting and tax data.

• Integrated AI microservices , dedicated to OCR, classification, forecasting, and anomaly detection.

2. Accounting Features

• General accounting : automated management of ledgers, accounts, balance sheets, VAT, adjustment entries, and closing entries.

• Analytical accounting : cost centers, orders, projects, margin and profitability analysis.

• Asset management : calculation of depreciation, revaluations and disposals.

• Electronic invoicing : issuance, receipt and storage in compliance with regulations.

• Tax compliance : automatic preparation of tax returns and periodic settlements.

3. AI Automations

• Intelligent OCR : automatic recognition of invoices, receipts and accounting documents (with extraction of structured fields).

• Automatic classification : categorization of transactions based on machine learning and customizable rules.

• Financial forecasting : predictions on cash flow, income/expenditure trends, payment schedules, and liquidity needs.

• Anomaly detection : automatic identification of inconsistencies, errors, or potential fraud.

• AI-driven suggestions : proposals for tax and management optimization based on historical patterns.

4. Integrations and Data Flows

• Banking integration : secure connection (PSD2) with banks for importing and automatically reconciling transactions.

• Marketplace & E-commerce : Synchronization of sales, payments, and invoices from Shopify, WooCommerce, Amazon, etc.

• National tax systems : interoperability with the Revenue Agency and other entities for electronic filing.

• Advanced exports : Excel, CSV, XML, JSON for external analysis or imports into other management software.

5. Security and Compliance

• AES-256 encryption for data at rest and TLS 1.3 for data in transit.

• Multi-factor authentication (MFA) and granular role/permission management.

• GDPR compliance and local tax regulations .

• Complete audit log for every operation.

• Automatic backups with disaster recovery distributed across multiple data centers.

6. Dashboard and Reporting

• Real-time financial KPIs (EBITDA, margins, cash flow).

• Customizable reports with dynamic filters and interactive charts.

• AI predictive analytics integrated into dashboards for rapid decision-making.

• Automated export of periodic reports via email or API integration.

This software is provided on a USB flash drive or a ready-to-use server.